HERNDON FESTIVAL BUSINESS EXPO
Sponsored by Herndon Chamber of Commerce
Saturday, May 31st - 10:00 AM - 5:00 PM
Sunday, June 1st - 11:00 AM - 5:00 PM
PLUS...
Retail businesses can sell on site!
(Refer to Rules...Must be Pre-Approved by Chamber)
Take advantage of the potential of our trade show - one of the most established trade shows in the Northern Virginia area. Occurring in conjunction with the Herndon Festival, the Business EXPO gives you the chance to market to the 90,000 + people who attend Northern Virginia's largest free festival.
We offer competitive pricing with booth location options that can be catered to any business need.
For your exhibition fee you receive:
- 2' x 6' clothed table with two chairs and dividing picket fence
- Booths available with 10' x 10' or 6' x 10' tents and coverings.
- Extensive promotion by the Herndon Festival
and Dulles Regional Chamber of Commerce - Free parking
Dates: Saturday, May 31st, 10 AM to 5 PM
Sunday, June 1st, 11 AM to 5 PM
To volunteer at the Herndon Festival, please click here. (Fireworks on Thursday, or Expo on Saturday & Sunday)
Click Here for a fax-back application
*Registration for Chamber Members and Town of Herndon business OPEN NOW!
To volunteer at the Herndon Festival,
please contact the Molly Hobcroft at 571.323.5314.
(Fireworks on Thursday, or Expo on Saturday & Sunday.
All payments must be made in advance via credit card or check and can be faxed or mailed in with application.
Dulles Regional Chamber Member/Town of Herndon Businesses |
|
|---|---|
| Booth Type | COST |
Premium 10x10 Tent (Section 1) |
SOLD |
Preferred 10x10 Tent (Section 2) |
SOLD |
Upper Pine 10x10 Tent or 6x10 Tent (Sections 3 & 4) |
$795 |
Saturday Only Tent* |
$435 |
Sunday Only Tent |
$435 |
Half Table (Saturday) Small Business ** |
$205 |
Half Table (Sunday) Small Business ** |
$205 |
Early bird prices available until 4/30/08 then go to Non-member rate |
|
Non-Members/Out of Town of Herndon Businesses |
|
| Booth Type | COST |
Premium 10x10 Tent (Section 1) |
SOLD |
Preferred 10x10 Tent (Section 2) |
SOLD |
Upper Pine 10x10 Tent or 6x10 Tent (Sections 3 & 4) |
$795 |
Sunday Only Tent |
$435 |
Sections 1, 2, 3A & 3B are 10x10 Booths (all are 10' wide)
Sections 1B, 4A & 4B are 6x10 Booths (all are 10' wide)
* Saturday-only booths are reserved for Festival sponsors and Pine and Station Street Businesses
** A small business is defined as a business with three or few employees or less than $100k of annual revenue. We recommend you partner with another small business when submitting your application.
Some restrictions on multiple booths apply.
Chamber members and Town of Herndon business license holders qualify for the member rate until April 30. Non-member rates then apply. Except where noted, tent booths are only sold as two-day spaces.
The Chamber reserves the right to rule on eligibility of applicants and booth placement.
We offer an opportunity for a select and limited group of retailers. If you qualify, you can actually sell during the Business EXPO. All items to be sold are to be submitted in advance and MUST be approved by the Chamber.
1. Only new goods are allowed to be sold here; no second hand, antiques, refurbished or restored merchandise are permitted.
2. Sales are limited to products regularly supported by that business at their Town business location.
3. Businesses may not sell arts and crafts, balloons, glow necklaces, tee-shirts or items bearing the Festival's logo.
4. Food vendors can sell items intended for later off-premise consumption, such as whole pies or whole loaves of bread - but not slices or individual servings. High quality packaged foods that are not everyday items will also be allowed. Displays must be attractive.
5. Warranties or guarantees on products provided at the store location must be available to consumers on products sold at EXPO unless specified at the time of sale in writing.
6. Products must be displayed within the confines of the EXPO booth or space provided.
7. Exhibitors must sign a form holding the Chamber, Festival and Town harmless for damage or theft of products beyond their control, including cash, checks, credit card slips.
8. The Retail component of the Business EXPO & Job Fair shall be limited to ten booths.
9. There will be a limit of two sellers of the same product for the Retail Package.
10. The Chamber reserves the sole right to determine if items or vendors are acceptable.
1. Exhibitors are encouraged to distribute promotions, coupons, and take orders. Except for those exhibiting under the special Retail Package, exhibitors of tangible goods MAY NOT make sales involving the exchange of money.
2. All distribution of promotional items must be pre-approved by the Chamber of Commerce to insure diversity and prevent conflict with vendors' licenses to sell products at the Festival. This means that arts and crafts, balloons, glow necklaces, T-shirts and other products sold at the Festival are not allowed as promotional items.
3. The Festival and EXPO are held regardless of weather conditions. Although all booths have tent coverings, exhibitors are encouraged to bring sunscreen, hats, or similar protection for shade at their booth.
4. All marketing activities by exhibitors are restricted to the immediate confines of their booth as provided by the Chamber. Specifically this means you are not allowed to enter the thoroughfare to distribute flyers or give-aways in the immediate EXPO area or any other area designated by the Town of Herndon as part of the Festival.
5. Set-up time will be scheduled by the Chamber between 8:00-9:30 AM on Saturday, and between 9:00-10:30 AM on Sunday. Booths must be in service from set-up time assigned until the close of the EXPO each day (5 PM). Booth Assignment and (1) parking pass will be mailed one week prior to the event. The Chamber reserves the right to change the location of an exhibitor's booth in the event the exhibitor is not set up during the specified time.
6. The Chamber reserves the right to prohibit and remove displays and handouts which, in the opinion of the Chamber, detract from the family nature of the Festival or its general theme to promote legitimate businesses.
7. The Chamber is not required to make any refunds for cancellation of exhibits after May 9th, 2008. Exhibitors assume responsibility for their own displays, promotions, money and other financial instruments in the EXPO and agree to hold the Chamber harmless.
8. Failure to arrive at the exact scheduled time to occupy your booth will result in the loss of the ability to drive a vehicle into the show thoroughfare to unload. Late booth set-up will be hand-carried from your designated parking area.
9. Those businesses needing electricity should indicate that on their application. We cannot guarantee availability after the May 9th deadline. Those using electricity must bring with them a surge protector and 25 foot or longer extension cord. No phone jacks can be provided. Electrical outlets are limited to specific areas and provided on a first come first serve basis.
10. No business may present materials for or promote any company other than its own.
11. Every effort will be made to accommodate a vendor's choice of booth section. The Chamber reserves the final right to place vendors.
12. Applications are only considered complete once both the form and the payment have been received. Early entries and two-day entries will receive preference
To volunteer at the Herndon Festival, please click here. (Fireworks on Thursday, or Expo on Saturday & Sunday)
Need more information? Contact Bev O'Brien at 571.323.5303 or events@dullesregionalchamber.org
What Our Participants Are Saying About EXPO......
"I attend these festivals all the time, and this was one of the best
organized, most successful that we have ever been to."
- FSI Furniture Systems, Inc.
"We participated last year in the Herndon Business Expo and it was a fabulous Expo with great leads for our business. We are looking forward to participating again this year."
- Gutter Helmet Systems
"We signed up 5 new members on Sunday--and another 20 want information!"
- Dulles Area AARP